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Privacy Notice: Time for Worthing (timeforworthing.uk) Adur District Council and Worthing Borough Council (the councils) are the registered Data Controllers.
The councils try to meet the highest standards when collecting and using personal information in accordance with data protection law.
This Privacy Notice tells you what to expect when Adur District Council and Worthing Borough Council collects personal information. It applies to information we collect about:
Visitors to our website- timeforworthing.uk
Tracking
When someone visits timeforworthing.uk we use third party services, Google Analytics and Siteimprove, to collect standard internet log information and details of visitor behaviour patterns.
We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone.
We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website.
If we do want to collect personally identifiable information through our website, we will be up front about this. We will make it clear when we collect personal information and will explain what we intend to do with it.
Use of cookies and other tracking technologies
For information on how we use cookies and other tracking technologies please see our:
● Cookies page
Search engine
Our website search is powered by Cludo. Search queries and results are logged anonymously to help us improve our website and search functionality. No user-specific data is collected by either the Councils or any third party.
See:
● Cludo search engine website
● Privacy notice- on the Cludo search engine website
Security
We take great care to ensure the security of this website and your personal information. We have put in place appropriate technical and organisational measures to ensure the safety and security of the information we collect online. Any third party processing such information on the councils’ behalf is contractually obliged to put in place similar measures.
Following a link to another website
If you go to another website from this one, please read the Privacy Notice on that website to find out what it does with your information.
Following a link to timeforworthing.uk from another website
If you come to timeforworthing.uk from another website, we may receive information from the other website. We don’t use this data. You should read the Privacy Notice of the website you came from to find out more about this.
People who contact us via social media
The councils use a range of social media services to publicise council news, stories, offers and events and to receive comments and feedback from residents including through direct messages, which are private, and through posts which are public to other social media users.
The information you provide via social media is subject to the social media service providers’ privacy notices and policies. Any information you post on the councils’ social media platforms is also subject to the councils’ social media policy.
People who email us
Any email sent to us, including any attachments, may be monitored and used by us for reasons of security and for monitoring compliance with office policy. Email monitoring or blocking software may also be used. Please be aware that you have a responsibility to ensure that any email you send to us is within the bounds of the law.
People who fill in forms on our website
When someone visits timeforworthing.uk they may complete a form to submit their offer,business or event to add it to our website, which asks for your name, address, phone number, email address or other personal information. We ask for this information so that we can process your enquiry, request or survey. Under the General Data Protection Regulation (GDPR), the personal information you enter into any form or document on our website is processed using the Legal Basis stated in the respective Privacy Notice.
We use:
● Forminadable- for surveys and some short forms
● Eventotron, a third party website- for event submissions and for Worthing Festival event submissions
Eventotrons privacy policy can be found here
Note:
● For individual service privacy notices please see below
People who sign up to Time for Worthing and Worthing Festival newsletters
Time for Worthing use MailChimp to produce newsletters that you may choose to sign up to.
You can read the MailChimp privacy policy here:
● MailChimp Privacy Policy- on the MailChimp website
People who use the My Worthing App
The app accesses your devices location data for our third parties. They use this location data with the express purpose of measuring and analysing network service and experience in a particular place. Location is not collected, stored or processed in conjunction with data that, together, would directly or indirectly identify users or their handsets and is not linked to IDs such as handset MAC or IMEI.
People who use the councils’ services
This Privacy Notice was drafted with brevity and clarity in mind. It does not provide exhaustive detail of all aspects of the councils’ collection and use of personal information. Please refer to the specific service ‘Privacy Notice’ you are using for details of how your personal data is being used.
Information we share
The councils use commercial companies and partners to either store personal information or to manage it on our behalf. Where we have these arrangements there is a contract, memorandum of understanding or information sharing protocol in place to ensure that the organisation complies with data protection law.
For legal reasons we may have to share personal information with organisations or individuals outside the councils if that access, use, preservation or disclosure of the information is reasonably necessary to:
● meetanyapplicable law, regulation, court order, legal process or enforceable governmental request, or
● for the detection and prevention of crime/fraudulent activity, or
● if there are serious risks to the public, our staff or to other professionals, or
● to protect a child or to protect adults who are thought to be at risk
Your rights
Under the Data Protection law, you have rights as an individual which you can exercise in relation to the information we hold about you.
Further information about your rights is available on the website of the Information Commissioner’s Office.
Access to personal information
The councils try to be as open as they can be in terms of giving people access to their personal information. Individuals can find out if we hold any personal information by making a ‘subject access request’ under the Data Protection legislation.
See:
● Data Protection
Information retention and disposal
The council’s Information Disposal Schedule below contains details of when information and records can be disposed of. Some information is kept on permanent records, eg Committee Reports. Other records such as financial, personnel, VAT and commercial have to be kept for a period to comply with the law. Most other information need only be kept for as long as the information is of value and is being used for business or audit purposes.
● Information Retention and Disposal Schedule (DP42) (1,339KB)
Changes to this Privacy Notice
This Privacy Notice was last updated on 12/09/2024
How to contact us
If you have any questions about how we collect, store, or use personal data please email us as listed below:
● Email us on contact@timeforworthing.uk
Further information about your rights is available on the Information Commissioner’s Office website
If you have a concern about the way that we are collecting or using your personal data, we ask that you contact us in the first instance. Alternatively, you can contact the Information Commissioner’s Office.
The Councils’ Data Protection Officer can be contacted at:
Adur & Worthing Councils
Worthing Town Hall
Chapel Road
Worthing
West Sussex
BN11 1HA
Email: data.protection@adur-worthing.gov.uk
Under review: September 2024
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